Invoice checks
Check invoices against orders, deliveries and agreed prices. Differences reach you before payment.
Representative examples, not client cases. We configure each workflow for your systems and test it with you.
How it goes now
Someone opens the invoice, finds the order and checks what was delivered. Quantities, prices and surcharges are spread across a spreadsheet, your records and the supplier portal. A partial delivery or missing order line needs further investigation.
How it goes afterwards
We agree which sources take precedence, how invoice lines match orders and deliveries, and what counts as a difference. The workflow gathers the records and compares them against those rules. Missing orders, partial deliveries and mismatched amounts appear separately in the report.
You receive the checked lines and differences in a workbook. If you also need a readable summary, we configure it alongside the workbook. We test the comparison and output with examples from your records before use.
Where you decide
Every discrepancy reaches you, however small. The system shows which line it concerns, what was charged and what had been agreed. You decide whether it is an error or an exception.
What it does not do
It books nothing, it pays nothing, and it raises no dispute with your supplier. It sets the discrepancy beside the agreement and puts it to you; what happens next happens by hand. It does not touch your bookkeeping. If the portal changes substantially the check has to be updated. The system watches the structure of the pages itself: if it sees a different layout on two separate jobs, it flags that page, so we usually see it before a job runs aground. Either way that is our work, not yours.
Tell us how you check invoices, how often and which systems you use. Together we can see whether we can take on this work.
Discuss your invoice checks